AI Automation and Agents Work that runs itself, around the clock.
We build AI agents and automations that read documents, answer calls and emails, route approvals and reconcile records inside the software your company already runs on. Your team handles the exceptions and the decisions.
For mid-sized, large and enterprise companies. Based in Los Angeles, working across the US.
Illustrative. Each automation is built around the client's own steps and systems.
The shift
Everyone is adopting AI.
Few see it in their profits.
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37%
of U.S. firms with 250+ employees now use AI
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88%
of organizations used AI in 2025, up from 55% in 2023
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8 in 10
see productivity gains. Fewer than 4 in 10 see it in earnings.
Using AI properly
ChatGPT is a great intern.
It just doesn't know your business, your systems, or where anything is saved. That's the part we build.
01Chatting with AI
02AI in your workflows
03AI agents on your data
04A connected operation
The work AI automation takes off your plate
Most of it is work your team already knows how to do. It just takes too many hours.
Manual data entry
- Staff retyping the same data into two or three systems.
- Information copied from emails and PDFs into spreadsheets.
- Entry errors that surface weeks later.
- Scanned paperwork nobody has time to key in.
Slow response
- Calls going to voicemail after hours and at peak times.
- Leads waiting hours or days for a reply.
- Customers calling for status updates your team has to look up.
- The same questions answered by hand all day.
Approvals and handoffs
- Approvals stuck in someone's inbox.
- Work falling through the cracks between teams.
- No record of who approved what, or when.
- Managers chasing updates instead of managing.
Back office
- Invoices matched to purchase orders by hand.
- Timesheets collected and checked before payroll.
- Month-end reconciliations that take days.
- Licenses, insurance certificates and contract dates tracked in a spreadsheet.
Growth and staffing
- Hiring more admin staff each time volume grows.
- Skilled people spending their week on busywork.
- Overtime spent catching up on paperwork.
- Key processes that depend on one person.
Reporting and data
- Reports rebuilt by hand each week.
- Data scattered across email, drives and apps.
- Problems spotted after the damage is done.
- Numbers nobody trusts enough to act on.
AI automation and agent services
Each one works on its own or connects into one Operations Hub.
Documents and data entry
Paperwork read, checked and entered for you.
6 services- Invoice and bill processingInvoices, bills and receipts read, coded and matched to purchase orders.
- Email inbox automationShared inboxes sorted, answered or routed, with attachments filed.
- Document data extractionScanned files, PDFs and forms turned into clean, searchable records.
- Bid, RFP and tender reviewBid packages read, requirements summarized and responses drafted.
- Contract reviewKey terms, dates and obligations pulled from contracts and logged.
- Intake and onboarding formsClient, patient, vendor and employee forms captured and filed.
Workflows and operations
Work routed to the right person, with a record of each step.
6 services- Approval workflowsPurchase orders, change orders, expenses and time off approved in a click.
- Work order and maintenance routingRequests captured, assigned to the right crew and tracked to close.
- Timesheet and payroll checksHours collected across sites and validated before payroll runs.
- Scheduling and dispatchJobs, crews and appointments scheduled from incoming requests.
- Compliance and expiry trackingLicenses, insurance certificates and contract dates monitored, with reminders sent ahead.
- Employee onboarding and offboardingAccounts, documents and tasks set up and closed out on schedule.
Customers and revenue
Faster answers and follow-ups, day and night.
6 services- AI voice agentsCalls answered day and night, questions handled and bookings logged.
- Lead capture and routingWeb, phone and email leads logged, scored and sent to the right owner.
- Quotes and proposalsQuotes and proposals drafted from your pricing and templates.
- Email and SMS flowsFollow-ups, reminders and campaigns sent based on what customers do.
- Appointment confirmationsConfirmations and reminders sent ahead of each appointment.
- Payment follow-upOverdue invoices followed up on a schedule, with replies logged.
AI agents for your team
Assistants that know your business.
6 services- Knowledge assistantsAnswers from your policies, procedures and project history, with sources shown.
- Call and meeting notesCalls and meetings transcribed, summarized and filed to the right record.
- Work tracking from emailRequests that arrive by email turned into tracked tasks with owners and due dates.
- Report writingFirst drafts of recurring reports written from your data.
- Research agentsMarket, vendor and competitor research gathered and summarized.
- Document draftingProposals, letters and summaries drafted in your format for review.
Finance and data automation
The numbers kept current without anyone rebuilding them.
6 services- ReconciliationsBank, ledger, payroll and billing records matched, with mismatches flagged.
- Payables and receivablesBills entered, approvals routed and receivables followed up.
- Integrations and data syncCRM, accounting, operations and spreadsheets kept in step.
- Automated reports and alertsKPIs calculated and sent on schedule, with alerts when a number moves.
- Data cleanupDuplicates, gaps and formatting errors fixed across your records.
- Inventory and reorder alertsStock levels watched and reorders flagged before you run out.
AI automation by industry
Different industries, surprisingly similar paperwork.
Construction and roofing
Common problems
- Bids and change orders handled by email and spreadsheets.
- Daily reports, photos and timesheets arriving in different formats.
- Subcontractor insurance and compliance tracked by hand.
What we build
- Bid and RFP review
- Change order approvals
- Daily reports and timesheets
- Subcontractor certificate tracking
Architecture and engineering
Common problems
- RFPs and tenders that take days to read and answer.
- Submittals and RFIs managed in inboxes.
- Project hours entered late and billed late.
What we build
- RFP and tender review
- Submittal and RFI tracking
- Time capture reminders
- Proposal drafting
Property management and maintenance
Common problems
- Maintenance requests by phone, email and text with no single queue.
- Vendors dispatched and chased by hand.
- Lease dates, renewals and insurance tracked in spreadsheets.
What we build
- Work order intake and routing
- Vendor dispatch and follow-up
- Tenant messages
- Lease and renewal reminders
Real estate development
Common problems
- Due diligence documents read page by page.
- Draw requests and invoices checked by hand.
- Investor updates assembled from scratch each quarter.
What we build
- Document review
- Draw and invoice processing
- Investor update drafts
- Permit and deadline tracking
Healthcare, dental and home health
Common problems
- Intake forms and referrals keyed in by front-desk staff.
- Phones busy during the day and unanswered after hours.
- Coding and documentation work tracked through email.
What we build
- Patient intake
- Call answering and scheduling
- Reminders and follow-ups
- Work queue tracking
Staffing and HR
Common problems
- Timesheets from many client sites checked by hand before payroll.
- Recruiting calls and candidate files scattered across tools.
- Onboarding paperwork chased for each placement.
What we build
- Timesheet validation
- Call transcripts filed to candidates
- Onboarding documents
- Payroll checks
Transportation, fleet and dispatch
Common problems
- Calls missed while dispatchers are on other lines.
- Claims, invoices and inspections arriving as scans.
- Driver and vehicle documents expiring unnoticed.
What we build
- AI voice dispatch
- Claims and document extraction
- Expiry tracking
- Customer status updates
Retail and e-commerce
Common problems
- Order and return emails answered one by one.
- Campaigns sent by hand instead of by customer behavior.
- Stock-outs noticed after sales are lost.
What we build
- Customer service replies
- Email and SMS flows
- Inventory alerts
- Order and return processing
Professional services and legal
Common problems
- Client intake and conflict checks done by hand.
- Documents reviewed line by line for key terms.
- Time entries reconstructed at month-end.
What we build
- Client intake
- Document review
- Time capture reminders
- Knowledge assistants
Food and hospitality
Common problems
- Supplier invoices and deliveries reconciled by hand.
- Staff schedules built in spreadsheets.
- Reviews and guest messages answered late.
What we build
- Invoice processing
- Shift scheduling
- Guest messaging
- Prep and reorder alerts
How we work
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Intro call
A short call to understand the problem, what it is costing you, and whether we are the right fit.
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Plan and design
We learn how the work runs today, put a number on what it costs, and design the solution with your team.
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Build and launch
We build, test and launch in stages, connected to the systems you already use where possible.
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Support and expansion
We can support and extend the system as your business grows.
Frequently asked questions
What is AI automation?
Software that handles repetitive work like reading documents, answering routine calls and moving data between systems, with people reviewing the exceptions.
Do AI agents replace staff?
They take the repetitive part of the job, so your people spend their time on work that needs judgment.
How long does it take?
It depends on the scope. Larger systems roll out in stages, so your team uses the first part while the rest is built. You get a written timeline before work begins.
Is our data secure?
Systems are built with permissions and an audit trail, and your data stays yours. Access is set out before the build begins.
What would your team stop doing first?
Bring one workflow to a 20-minute call. We'll tell you whether AI automation is the right fit for it.
We start a limited number of builds each quarter so the founders stay involved in every one.